CAROLINA MOUNTAIN VACATIONS
VACATION RENTAL AGREEMENT
Click Here to Print or View Complete V.R.A. as pdf
If you have questions about this Vacation Rental Agreement, we would love to answer them for you.
Our toll free number for questions about this agreement is: 877-488-8500.
To view required payment at Booking,
Click on the "Get Quote" button.
Reservation balance due at check-in.
Military Discounts can only be applied by
Reservationist after confirmation of eligibility.
(full descriptions and details provided in VRA)
Cancellations with short notice are unfair to both Carolina Mountain Vacations as well as the Cabin owner.
If you must cancel be sure to do so at least 31 days in advance of your arrival date.
If you elected to purchase trip insurance, the travel insurance company should be contacted with the claim by tenant.
NO RENTALS will be permitted to ANYONE UNDER 21 YEARS OF AGE.
Detailed information regarding check-in and checkout procedures will be emailed the day before your scheduled arrival. Check-in is to occur at property leased as described in instructions emailed prior to arrival. Guest acknowledges that authorization to occupy property is only granted during dates and times listed on reservation. Attempting to or occupying property before or after the date and time indicated on reservation is a breach of this Lease Agreement and constitutes an illegal Trespass.
CHECK-IN is AFTER 4 P.M.
At check-in:
A.)
balance must be paid in full a minimum of 30 days before scheduled arrival date for access is permitted.
B.)
Detailed check-in instructions, full property address, directions and checkout info will be emailed 1 day before scheduled arrival to email address on file.
Internet mapping devises and navigation systems are NOT recommended for use in the Western NC Mountains ( GPS signal reception is spotty in the mountains).
C.) On date of scheduled arrival guest may travel directly to property but may not arrive before check-in time listed on reservation. Our Staff needs time to properly prepare a cabin for your stay and cannot start until the previous guest has checked out at 11am
CHECK-OUT is by 11 A.M.
To check-out you do not need to come by our office. Simply, Call our office to let us know you are leaving.
Before leaving the cabin Please:
* Just leave the linens and towels where they are, laundry services are part of the Departure Cleaning (not part of your Vacation)
*No need to run to the dump with your trash, we got that too. Just make sure the lids are on Tight.
*Remove all perishable food from cabinets and refrigerator.
*Start the dishwasher, if cabin is equipped. Dish soap is provided under sink
*
Check for all personal belongings. Items left behind can be sent back with a $20 retrieval fee, plus shipping, will be charged
*Lock all doors and place keys back in the lock box
*Don't forget to give us a call as you head out.
Early Check-In and Late Check-Out:
If you are planning a late arrival time to your North Carolina vacation cabin rental, please contact our cabin rental office during business hours to make arrangements. Our office hours are 9 am to 9 pm, 7 days a week. Requests for early check-in or late check-out will be considered on a case-by-case basis. Please contact our office no less than 24 hours in advance with requests for an early arrival or late departure. Consideration is given based upon the property’s “status” immediately prior to or following your reservation.
Failure to disclose an accurate Guest count or the presence of unregistered Guests could result in immediate eviction, forfeiture of any remaining rent and an additional charge of $250 deducted from card on file.
Children 12 and under stay free.
Maximum occupancy refers to all persons over the age of one year old. Violations of maximum occupancy can cause property damage as well as violate local laws and regulations. (Most mountain cabins and homes run on private septic and well systems. Overtaxing these systems can cause serious problems.) Any maximum occupancy violation constitutes a breach of contract and Guest agrees that any such violation, in addition to any other remedies herein, will result in immediate eviction of Guests, forfeiture of any remaining rent and an additional charge of $250 representing liquidated damages.
Policies for Carolina Mountain Vacations Pet-Friendly Cabins
A property is only deemed pet-friendly when prior approval has been arranged and non-refundable pet fee has been paid. Should prior approval not have been obtained or if the requisite pet fee remains outstanding, the cabin will adhere to our Non-Pet Friendly policies, and corresponding penalties may be enforced!
There are potential consequences for bringing an unauthorized pet onto any CMV property.
Policy for Pet-Friendly Cabins
Even though we love all pets, we regret that we are unable to allow any animals other than dogs in our rental cabins. CMV only accepts well-behaved, housebroken dogs into our cabins designated as pet friendly. Absolutely no cats are permitted in CMV rental cabins. For the purpose of this agreement, the term “pet” is always used in reference to a dog.
General rules for pets when visiting.
Please review the Road Scale info for this cabin before booking.
Cars & most All Vehicles access:
Most all standard vehicle types can confidently traverse the roads leading up the mountain. Lowered suspension, front wheel drive Mini-Vans and Motorcycles are not recommended. Paved and hard packed gravel sections on a well-maintained mountain road, Switchbacks and moderate to steep incline sections possible, no washed-out section. Bryson City is in the Great Smoky Mountains of North Carolina, where no mountain road is flat its full length. As you travel to and from your cabin, the local roads may be very curvy, narrow, steep, paved, gravel or dirt. Please be prepared to drive on these mountain roads when you are here. CMV will not give refund or be held liable if guest does not adhere to minimum recommended vehicle type and is not able to or elects not to drive up road to cabin.
For full explanation of Road Scale and NC Mountain driving tips.
SMOKING or Vaping is PROHIBITED:
All cabins are NON-SMOKING and NO VAPING allowed indoors. If this regulation is violated and smoking is detected in the cabin, a $500 fine will be charged to the credit card on file for specialty cleaning and laundering services to remove odor from all soft surfaces within property. The tenant is liable for the expense to repair burns to furniture, bedding, carpet or other flooring. Tenant is liable for any lost revenue to property if next tenant must be transferred to a different property while odor mitigation and repairs are completed.
Free Night Special!
Stay 3 or more nights and get the Fourth night Free
We are eager for you to discover this mountain cabin getaway.
AlmostFree4
enter code at final booking stage
Valid on all new bookings
for this cabin until 07/31/2024
4 night minimum stay required.
Holiday nights Excluded
Subject to availability. No cash value.